Fleet Operations Manager

Job Description

Are you looking for an opportunity with plenty of growth potential? Do you enjoy working in an exciting, fast-paced, collaborative environment? Are you interested in working with the world’s most innovative companies to create a more connected world?Connecting Continents. Impacting Communities.The backbone of the Internet is a series of high-tech subsea fiber optic cables deployed throughout the globe – SubCom has deployed over 50% of them. Our employees ensure data communications networks are engineered, manufactured, deployed to the highest standards, enabling faster and more reliable connectivity to communities worldwide. Every member of the SubCom team plays a role in an end-to-end process that is critical to enterprises, governments, big cities, and rural towns.We encourage, expect, and value creativity, thoughtful risk taking, openness to change, and diverse perspectives. Whether you’re a seasoned applicant seeking a new and exciting challenge, or you’re new to the workforce and looking for a flexible, rewarding, and fast-paced position with an innovative and stable organization (since 1953), SubCom has opportunities to advance your career.Position OverviewSubCom’s Fleet Operations Manager is responsible for managing the movement of vessels in accordance with organizational policy and procedure to comply with relevant local, country and international laws and processes. Fleet Operations Managers coordinate cross-functional teams and serve as liaison between project coordinators and line management. They review the status of projects and budgets, manage schedules, ensure compliance, prepare status reports, and drive the daily operations and long term plans. Fleet Operations Managers assess project challenges and develop solutions to meet productivity, quality, and client-satisfaction goals and objectives.ResponsibilitiesManage the movement of vessels in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.Research, nominate, and monitor local suppliers/agents for vessel business on behalf of the company in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international laws and processes.Manage day to day processing of accounts receivable and payable, using Oracle, Vision360 and ShipNet, producing reports as requested, and organization of fiscal documents as it relates to vessel/ agent disbursement accounts, processing agent bills for payment, and agent reconciliations.Invoicing to funding sources, including calculation of completed units of service, and insuring accuracy of invoices, especially as it relates to vessel agencies including credits and agency fees for payment.Improve the operational systems, processes and policies in support of SubCom’ s mission – specifically, support better management reporting, information flow and management, business process and organizational planning.Play a significant role in long-term planning, including initiatives geared towards operational excellence.Liaise with the vessel Master as the First Point of Contact for daily operationsProduce and maintain Operational DirectivesReview and authorize ShipNet Purchasing Requests in accordance with the TCSC Purchasing ManualUpdate vessel schedules and schedule forecasts in the Ship Tracking ReportCollaborate with the vessel Master to produce, monitor and maintain vessel budgetsCollaborate with the vessel Master to produce the monthly, quarterly and annual vessel budget reviewCollaborate with the fleet and management to research and implement Standardization InitiativesCommunicate with Port Agents, make nominations and review Agent Disbursement AccountsCollaborate with the Master to ensure vessel project readiness (i.e. appropriate stock of cable gear etc. is on board)Collaborate with Master, Port Engineering, Submersibles, Compliance and other IP Department Heads to optimize port activities and inspectionsLiaise with Permitting Managers to provide details as required in support of project and vessel permittingCollaborate with all vessel support staff to optimize schedules and keep project schedules on targetCollaborate with the Purchasing and Logistics Department to assist in determining deliveries for their respective vessels for each port callCollaborate with the Marine Personnel department to assure the vessels are appropriately manned to meet the Minimum Safe Manning and project requirementsQualificationsInitiative and self-motivated; results focusedStrong analytical and problem-solving skillsExcellent communication skills both verbal and writtenStrong financial acumenStrong customer focusExcels at operating in a fast pace, dynamic, community/team-oriented environmentDetail orientedProficiency in Microsoft Office applicationsDemonstrated experience in developing, coordinating and implementing plans, policies and procedures in support of organizational strategic objectives.Demonstrated experience developing and managing operational budgets and sound understanding of financial management principles.Bachelor’s Degree from a US Maritime Academy2+ years’ shipboard experience as a licensed officer (Preferred qualification)NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.Candidates for positions with SubCom must be legally authorized to work in the United States. Employment eligibility verification will be required at the time of hire. Visa sponsorship is not available for this position.Our selection procedure is based on local, state and federal law.Please be sure to attach a resume to your application. We are not able to consider applications without a resume.BENEFITSSubCom offers a comprehensive benefits package, including but not limited to: competitive salaries, medical, dental, vision, life and disability insurance coverages, FSA, HSA, generous vacation, paid sick leave, paid parental leave, paid holidays, tuition reimbursement, adoption assistance, and a 401(k) plan with generous company match. Additionally, some positions may be eligible for shift differential.AFFIRMATIVE ACTION/EQUAL EMPLOYER OPPORTUNITYSubCom is committed to providing a work environment that prohibits discrimination on the basis of age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.SubCom engineers, manufactures, and installs subsea fiber optic data cables – the unsung heroes of global communication. With an unrelenting focus on quality, reliability, and value, SubCom offers flexible end-to-end building blocks for the high-tech networks that are the backbone of the world’s digital infrastructure. Since 1955, SubCom has deployed enough cable to circle the equator more than 21 times.SUBCOM’S CORE VALUESQuality – Accountability – Teamwork – Innovation